All options are available online until March 1. After this date, no reservations will be accepted except by contacting Kim Roebuck to check on availability. Reservations are non-refundable once this deadline date is reached.
In order to place your reservation, click on the blue link for your choice or follow the instructions provided. Once a choice(s) is paid for, the specific instructions and acknowledgment of reservation will be sent via email.
|NOTE: Responsibility of Exhibitors||Exhibitors are responsible to investigate the state and local tax requirements in order to sell items and should follow the necessary steps to meet those requirements.|
|Exhibitors are responsible to provide their own badge/name tag.|
|Exhibitors are responsible to make arrangements for their own meals and snacks during the conference. Food and beverage options are available. Your representative may pay for their meals via the online conference registration or on their own.|
Non-profit exhibitors can petition the Executive Director for their promotional items to be displayed at a reduced rate. These requests will be considered on a case-by-case basis each year and acceptance will depend primarily on space availability and the value of the material to the members.
Exhibitor’s Table: A full table or equivalent space may be rented for $150.00. A half table (which will be shared with another 1/2 table exhibitor) may be rented for $75. Exhibiting is available for three days (Thursday - Saturday). However, purchase of Exhibitor’s Table does not include registration for conference sessions.
Exhibitor’s Space: If you do not need a table, but need the space for an exhibit/display, please purchase the full table option (based on the amount of space needed) and in comments section of your order, indicate that you do not need a table.
Shared Table: Make free promotional material available or display a book on a shared display table in the exhibit area. SPS will place your promotional item(s) or book on a shared table with other materials. Delegates will be able to view your book and/or take home a copy of your promotional item while they visit the exhibit area. Display items will not be returned. Cost is $25 per different item item.(i.e. 3 different titled books are 3 items or $75, 10 books of same title is 1 item or $25.)
Unstaffed Table: Have a designated, unstaffed passive table or display at the meeting for your organization. These will be considered on a case-by-case basis. Cost will be $150/per table but security cannot be guaranteed. Exhibitor is responsible to have someone claim the materials and set them up on the table. Display items can only be returned if Exhibitor arranges for their return. If items are left on the table after 4:00 on Saturday, items will be donated to the host of the conference. To discuss your needs or for any other questions, contact Kim Roebuck.
Thursday Evening Reception Sponsorship: Following the opening Thursday evening session, a standing reception with finger foods and non-alcoholic beverages serves the registered attendees. Attendees usually visit for upwards of an hour during the Reception. The Reception Sponsor may make a brief presentation, provide a product display centerpiece among the food items, distribute promotional literature, and pursue other promotional activities agreed upon in advance with the Executive Director. This Sponsorship is acknowledged in the Meeting Program, receives a complimentary Exhibitor’s table and two passes to all conference sessions except the banquet Saturday evening. This sponsorship is $1,200. If interested in this sponsorship, contact Kim Roebuck so the purchase link can be sent if sponsorship is still available.
Friday & Saturday Refreshment Sponsorships: There are four half-hour refreshment breaks (Friday morning/ afternoon and Saturday morning/afternoon) where baked items and drinks are provided for registered attendees. A Refreshment Sponsor may provide a product display centerpiece among the food items and distribute promotional literature. This Sponsorship is acknowledged in the Meeting Program, receives a complimentary Exhibitor’s table and one pass to all conference sessions except the banquet. Refreshment Sponsorships are $500 for each break. Ask us about a discount for sponsoring more than one break. If you are interested in sponsoring a break, contact Kim Roebuck to choose an available break(s) and she will send you the purchase link.
Plenary Session Sponsorship: There are four Plenary Session sponsorships available (Thursday evening, and Friday morning/afternoon/evening). The Plenary Sponsor will receive a public acknowledgement of their sponsorship with the introduction of the speaker, can provide a product display, distribute promotional literature, and pursue other promotional activities agreed upon in advance with the Executive Director. This Sponsorship is acknowledged in the Meeting Program, receives a complimentary Exhibitor’s table and two passes to all conference sessions except the banquet Saturday evening. These sponsorships are $1,000 each. If you are interested in sponsoring a Plenary Session, contact Kim Roebuck contact Kim Roebuck. to choose an available Plenary Session and she will send you the purchase link.
Conference Program Ad: Our Conference Program is provided online before and during the conference. There is also a printed Program provided to each registered attendee. There are two ad sizes to choose from:
Once you have reserved your ad size by making payment, provide your high-resolution JPEG ad by email no later than February 1 to Kim Roebuck. However, the earlier the ad is submitted, the earlier it will appear in our online program.